Vitae Recruitment is excited to present a new opportunity for an Office Administration role with our client located in Limassol, Cyprus. This position requires a dedicated individual with a strong background in administration to support the daily operations of a private company. The ideal candidate will be the first point of contact and will be responsible for managing administrative tasks, ensuring the smooth functioning of the office, and providing support to various departments. The role offers a competitive remuneration package that will be commensurate with qualifications and experience, making it an excellent opportunity for those looking to advance their careers in administration.
Key Responsibilities:
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Welcoming visitors and directing them to the relevant office.
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Managing company correspondence, including phone calls, emails, letters and packages.
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Coordinating meetings, scheduling appointments, and overseeing catering during company’s meetings and events.
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Managing the conference room schedule in order to prevent duplicate bookings.
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Performing data entry roles, including updating records and databases for personnel, financial and legal information.
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Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations.
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Purchasing office supplies and equipment, when needed.
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Overseeing the maintenance of office facilities, and equipment.
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Maintain trusting relationships with suppliers, customers and colleagues.
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Any other relevant duties as assigned by Management.
Key Attributes:
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Proven experience in an administrative role.
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Business fluency in English and Greek. Further languages are a plus.
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Excellent verbal and written communication abilities.
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Proficiency in Microsoft Office Suite and other relevant software.
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Comfortable handling confidential information.
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Multi-tasking and time-management skills, with the ability to prioritize tasks.
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Strong organizational and interpersonal skills.
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Proficiency in filing and paper management, including the ability to manage business correspondence.
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Professional manner and strong ethical code.
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Ability to work independently and as part of a team.
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Attention to detail and problem-solving aptitude.
Joining our client in Limassol means being part of a collaborative and supportive work environment that values each employee's contribution. The company is committed to professional development, offering opportunities for growth within the organization. You will enjoy a competitive salary and the satisfaction of becoming an integral member of a dedicated team, all while working in the beautiful surroundings of Cyprus.